Each company member participating in your event will have a contact sheet that includes the contact information for all Players staff as well as the event host and/or logistical coordinator. We will send you an itinerary which includes the cell phone numbers of the Players facilitator, Company Manager, and/or Rehearsal Director prior to our performance. Please be sure that this information is shared with individuals who may need to contact us directly on the day of the event

The Players will arrive at the space reserved for our session at least one hour prior to the start of the event. During this time, Players staff will acquaint the performers with the space, adjust the room layout as necessary, and check to ensure that all tech equipment is working as necessary.

• If the space reserved for the Players session is not one we have worked in before, we will need to visit the space in advance to determine how we might adjust the performance/facilitation plan to give your guests an optimal experience. For the majority of the events hosted on a U-M campus, this will occur well in advance of the scheduled session date. For events hosted at another institution or conference center, this typically occurs either the day before a session (if travel arrangements allow) or several hours in advance of a session on the day-of. Please be in contact with the Company Manager to discuss the specific needs of your event.
• Please have a representative from your organization available to meet the company at the Players scheduled arrival time. This person should expect to share any last minute updates that might inform session facilitation and help us troubleshoot if unexpected challenges arise. If slides, speakers, or microphones will be used at your event, we strongly encourage you to have an A/V technician meet the group at this time, as well. 

The green room is a space within or near a venue that can serve as a holding area for items and equipment used during the event and functions as a waiting room for performers and the Players’ staff members. Please ensure this space is unlocked for the duration of the reservation and that the Players also have the contact information of a representative that can lock or unlock the room at will.

It is useful to have a representative from your institution/organization offer a welcome and speak to how the program aligns with departmental, institutional, and or disciplinary goals. Our facilitator will then introduce the Players’ team and provide an overview of the session for attendees.

Please click here for an introduction and conclusion template.

Players will not perform during food set-up, service, or removal because it negatively affects the performance and attendee experience. Please remind caterers that these activities will need to be completed at other times, preferably outside of the event time.

Taking photographs or using recording devices during Players performances is strictly prohibited. This allows us to protect U-M’s intellectual property rights over the Players work, and ensures we are in compliance with union rules that protect our performers’ rights to fair compensation for their work/use of their likeness. We understand how important it is to document the events you offer, though, and you may take still photographs during the facilitated portion of the session. If you plan to photograph a Players event, please notify our Company Manager at least 48 hours in advance.